ARINC Conferences

Madrid, Spain

AEEC

Electronic Flight Bag (EFB) Users Forum

Nov
05 - 07
Madrid, Spain

About EFB Users Forum

Co-Chairman: Captain Philipp Haller, Austrian Airlines 
Co-Chairman: Captain Will Ware, Southwest Airlines

EFB Users Forum Announcement

This activity provides a unified forum for airlines, system integrators, hardware and software providers, regulators, and other interested parties to present and discuss topics of interest to the EFB user community. This includes but is not limited to EFB subjects such as:

  • Regulatory changes
  • Communication interfaces (including media, provider, connectivity)
  • Data input devices, terminals, displays, and interactive devices
  • Hardware and software development
  • Electrical interfaces and power supply
  • Operational issues

The EFB Users Forum attracts airlines, suppliers, and regulators to discuss operational and technical trends. Speakers are invited to share their experiences and exchange information to identify issues and their potential solutions. This activity provides benefits to the aviation community by:

  • Clarifying in-service issues
  • Supporting operational enhancements
  • Promoting interchangeability of hardware and compatibility of software
  • Increasing competition and product offerings
  • Encouraging harmonized regulations
  • Publicizing EFB developments
  • Advancing new EFB applications

Future Conference

TBD

 

Travel 

Conference Location

The EFB Users Forum and EXPO will be conveniently located at the same venue.

Madrid Marriott Auditorium Hotel
Avenida de Aragon 400
28022 Madrid
Spain

Hotel Reservations

Hotel reservations should be made directly with The Madrid Marriott Auditorium Hotel.

For assistance or modifications please contact the reservations department directly:

[email protected]

+34 91 400 4444

Rate: $140.00 per night 

Cutoff date: October 29, 2019, close of business

Airport

Madrid is served by:

Madrid Barajas International Airport (MAD)

Ground Transportation

The Madrid Marriott Auditorium is located approximately 6 kilometers southeast of the Madrid Barajas-International Airport.

  • Hotel Shuttle
    • The hotel operates a complimentary daily shuttle every 30 minutes from 5:00 am to 1:30 am
    • The shuttle service is available from all terminals
    • The hotel does not accept reservations for shuttle service
  • Taxi
    • Travel time is approximately 10 minutes and the fare will be approximately $25.00 
  • Uber
    • The fare will be approximately $10.00

 

Online Registration 

An EFB Users Forum Badge is required for all activities related to the EFB Users Forum to include the technical meeting, exhibit areas, receptions, etc.

Pre-registration will close on Sunday October 20, 2019. All participants who have not pre-registered by this date will be required to register on site.

Preregistration List

  • View the current EFB Users Forum Preregistration List.

Attendance Fees

Conference Attendance Fees  

  • Non-Member/Non-Sponsor: $800.00 USD
  • IATA Member Airlines: $400.00
  • ARINC IA Corporate Sponsor: Complimentary
  • AEEC, AMC, and FSEMC Members: Complimentary
  • Non-Member/Non-Sponsor Exhibitors: 1 Complimentary Registration*

* Non-member/non-sponsor organizations holding an exhibit booth are extended one complimentary admission. The individual designated to receive the complimentary admission will receive an invitation to register and must register on line to take advantage of the complimentary meeting attendance.

On-Site Registration

On-site registration will be conveniently located in the England and France Gallery between the England and France Rooms, where the EFB Users Forum and Exposition will take place.

  • Hours of On-site Operation:
    • Tuesday November 5, 2019 12:00 pm-6:00 pm
    • Wednesday November 6, 2019 8:00 am-3:30 pm
    • Thursday November 7, 2019 8:00 am-3:30 pm

 

Exhibitor Information

The Main EFB Exposition (EXPO) will take place on Tuesday, November 5, 2019, from 2:00 pm to 7:00 pm. EFB suppliers, system integrators, and others will have an opportunity to demonstrate their EFB products and services to the user community. The Main EXPO will include a stand-up buffet from 3:00 pm to 5:00 pm. Supplemental EXPO will also be held during coffee breaks and lunch on Wednesday, November 6, 2019. The Main and Supplemental EXPO will be held in the England Rooms.

Exhibit locations will be reserved on a first come, first served basis.

All individuals participating in the EXPO, the Users Forum, and/or associated activities of the conference must register online to obtain a badge and guarantee seating. 

Shipping

The hotel will accept items for shipment up to two days in advance (Sunday November 3rd). If you wish to ship items to the hotel, please send it C/O to your company using this shipping label to the following address:

Madrid Marriott Auditorium
C/O Your Company
Avenida de Aragón 400
28022 Madrid
Spain

 

Sponsorship Information

If you wish to enhance your company's visibility beyond the EXPO, sponsorships are available.

Distinguished Contributors

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video.

EXPO Social Sponsorships

This includes hosted beverages and/or buffet on Tuesday November 5, 2019.

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video. 

Welcome Reception Sponsor

The first day of presentations will culminate in a Welcome Reception.

Reception details to be announced. The Welcome Reception will be hosted by Aviobook. 

Audio-Visual Sponsorship

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video. 

Break Sponsorships

Coffee breaks are on Wednesday November 6, 2019 and Thursday November 7, 2019. Morning and afternoon refreshments include coffee, tea, water, and light snacks.

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video. 

Wednesday Morning Break:

 

Wednesday Afternoon Break:
  • Available
Thursday Morning Break:

 

Thursday Afternoon Break:
  • Available

Registration Giveaway Sponsorships

This is an item of your choice that you provide that will be given away at the registration desk to everyone attending the EXPO and Users Forum. Items suggestions include:

  • Caps
  • Cleaning Clothes
  • Lanyards
  • Pens
  • Welcome Bags

Mobile App, Organization Highlights

Our EFB Users Forum Mobile App offers many opportunities for staying connected to the conference, reaching out to business partners and customers, and increasing your company’s brand exposure. Our Mobile App is available before, during, and after the conference. Taking advantage of the organization highlight opportunity keeps your brand and product information in the hands of those attending the conference.

This opportunity includes links  and information for your company:

  • Company logo (eps preferred)
  • Company Address
  • Brief description of your company
  • Company Web Site
  • Twitter
  • Facebook
  • LinkedIn
  • Product/Service information sheet(s) in PDF format

Download the Exhibitor and Sponsor Information Packet.

    EFB Meeting Materials

    APIM 09-009C: EFB Users Forum 

    General Topics of Discussion

    Regulatory Issues

    EFB Programs

    EFB policy updates/education Operator experiences, tips, and best practices
    Coordinating with regulators Achieveing paperless operations
    EFB policy change initiatives EFB Administration tools, procedures,
    and device control
    EFB standards development EFB training
    Qualifying devices for EFB use Operational procedures
    Design and installation approvals Risk and safety management
    Obtaining EFB authorization and
    approvals
    EFB business case considerations
    NextGen/SESAR initiatives Industry trends and updates
    Harmonizing international regulations 

     

    EFB Hardware/Software

    The Human Element

    On-aircraft connectivity to the databus Human factors
    Off-aircraft connectivity  Culture and change management                    
    Security  Human-Machine interfaces
    Portable and installed EFBs EFB innovations
    Mounting and viewable stowage Workload consideratins
    Power supply and battery issues Single sign-on and data entry
    EFB architecture and design failure 
    and recovery procedures
    Seamless app to app navigation

     

     

    Related Activities
    EFB EXPO Tuesday November 5, 2019  2:00 pm-7:00 pm England Rooms
    EFB Users Forum Wednesday November 6, 2019 9:00 am-5:00 pm France Rooms
    Supplemental EXPO Wednesday November 6, 2019 During coffee breaks
    and lunch
    England Rooms
    Welcome Reception Wednesday June 26, 2019 Immediately following the Forum TBD
    EFB Users Forum Thursday November 7, 2019 9:00 am-5:00 pm France Rooms
    EFB Subcommittee Friday November 8, 2019  9:00 am-5:00 pm Bonn Meeting Room

     

           

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