Electronic Flight Bag (EFB) Users Forum

Travel 

Conference Location

The EFB Users Forum and EXPO will be conveniently located at the same venue in Annapolis, Maryland.

The Westin Annapolis
100 Westgate Circle
Annapolis, Maryland 21401
tel: +1 888 236 2427
tel: +1 800 535 4028
fax:  +1 410 972 4301

Hotel Reservations

Hotel reservations should be made directly with The Westin Annapolis.

For assistance or modifications please contact the reservations department directly:
www.marriott.com
+1 800 535 4028

Rate: $149.00 USD per night

Cut off Date: June 10, 2020

Airport

Annapolis, Maryland is served by:

• Baltimore-Washington International (BWI)
  • 24 miles north of Annapolis
• Washington Reagan National (DCA)
  • 35 miles west of Annapolis
• Washington-Dulles International (IAD)
  • 60 miles west of Annapolis

Ground Transportation

Convenient modes of transportation include:

• Taxi
  • BWI - approximately $50.00
  • DCA - approximately $100.00
  • IAD - approximatel $150.00
• Uber
  • BWI - approximately $30.00
  • DCA - approximately $30.00
  • IAD - approximately $60.00
• Rental Car
  • Valet parking is available at the Westin Annapolis for $20.00 per day

Online Registration 

An EFB Users Forum Badge is required for all activities related to the EFB Users Forum to include the technical meeting, exhibit areas, receptions, etc.

Pre-registration will close on Thursday June 18, 2020. All participants who have not pre-registered by this date will be required to register on site.

• Click here to register online

Preregistration List

• The Preregistration List will be available 2 week berfore the conference.

Attendance Fees

Conference Attendance Fees  

• Non-Member/Non-Sponsor: $800.00 USD
• IATA Member Airlines: $400.00
• ARINC IA Corporate Sponsor: Complimentary
• AEEC, AMC, and FSEMC Members: Complimentary

On-Site Registration

On-site registration will be conveniently located where the EFB Users Forum and Exposition will take place. On June 30, 2020 registration will be located outside of the Annapolis Ballroom. On July 1-2, 2020 registration will be located outside of the Capitol Ballroom.

• Hours of On-site Operation:
  • Tuesday June 30, 2020 12:00 pm-6:00 pm
  • Wednesday July 1, 2020 8:00 am-3:30 pm
  • Thursday July 2, 2020 8:00 am-3:30 pm

Exhibitor Information

The Main EFB Exposition (EXPO) will take place on Tuesday, June 30, 2020 from 2:00 pm to 7:00 pm. EFB suppliers, system integrators, and others will have an opportunity to demonstrate their EFB products and services to the user community. The Main EXPO will include a stand-up buffet. Supplemental EXPO will also be held during coffee breaks and lunch on Wednesday, July 1, 2020. 

The EXPO in Annapolis will occupy two ballrooms: the Annapolis Ballroom and the Senate Ballroom. The first-floor layout shows their relative locations, both on the ground level of the hotel. The two ballrooms are a short walk across the lobby from each other, and both ballrooms will offer drinks and buffet.

Exhibit locations will be reserved on a first come, first served basis.

• Download the Exhibitor and Sponsor Information Packet and Reservation Form
• View the EXPO layout for the Annapolis Ballroom
• View the EXPO layout for the Senate Ballroom
• View the first-floor layout

All individuals participating in the EXPO, the Users Forum, and/or associated activities of the conference must register online to obtain a badge and guarantee seating. 

Shipping

The hotel will accept items for shipment up to three days in advance. If you wish to ship items to the hotel, please send it C/O to your company using the following address:

Guest Name and arrival Date
EFB Users Forum/Booth number
Ms. Susan Spangler
Westin Annapolis
100 Westgate Circle
Annapolis, MD 21401

There is a $10.00 per box charge plus all applicable taxes.
Large display cases over 20 pounds are $25.00 for each.
Pallets are $100.00 each.

Sponsorship Information

If you wish to enhance your company's visibility beyond the EXPO, sponsorships are available.

Download the Exhibitor and Sponsor Information Packet and Reservation Form

Distinguished Contributors

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video.

EXPO Social Sponsorships

This includes hosted beverages and/or buffet on Tuesday June 30, 2020.

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video. 

Welcome Reception Sponsor

The first day of presentations will culminate in a Welcome Reception.

Reception details to be announced.  

Audio-Visual Sponsorship

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video. 

Break Sponsorships

Coffee breaks are on Wednesday July 1, 2020 and Thursday July 2, 2020. Morning and afternoon refreshments include coffee, tea, water, and light snacks.

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video. 

Wednesday Morining Break

Wednesday Afternoon Break

Thursday Morning Break

Thursday Afternoon Break

Registration Giveaway Sponsorships

This is an item of your choice that you provide that will be given away at the registration desk to everyone attending the EXPO and Users Forum. Items suggestions include:

• Caps
• Cleaning Clothes
• Flash Drives
• Lanyards

• Pens

• Water Bottles
• Welcome Bags

Mobile App, Organization Highlights

Our EFB Users Forum Mobile App offers many opportunities for staying connected to the conference, reaching out to business partners and customers, and increasing your company’s brand exposure. Our Mobile App is available before, during, and after the conference. Taking advantage of the organization highlight opportunity keeps your brand and product information in the hands of those attending the conference.

This opportunity includes links  and information for your company:

• Company logo (eps preferred)
• Company Address
• Brief description of your company
• Company Web Site
• Twitter
• Facebook
• LinkedIn
• Product/Service information sheet(s) in PDF format

Download the Exhibitor and Sponsor Information Packet and Reservation Form

EFB Meeting Materials

APIM 09-009C: EFB Users Forum 

• EFB Users Forum Announcement
• EFB Users Forum Agenda
• EFB Users Forum Procedure Guide
• EFB Users Forum Presentation Guide 
• EFB Users Forum Meeting Reports and Presentations

General Topics of Discussion