Electronic Flight Bag (EFB) Users Forum

Travel 

Conference Location

The EFB Users Forum and EXPO will be conveniently located at the same venue in Annapolis, Maryland.

The Westin Annapolis
100 Westgate Circle
Annapolis, Maryland 21401

Hotel Reservations

Hotel reservations should be made directly with The Westin Annapolis.

For assistance or modifications please contact the reservations department directly:
www.marriott.com
+1 800 535 4028

Airport

Annapolis, Maryland is served by:

• Baltimore-Washington International (BWI)
  • 24 miles north of Annapolis
• Washington Reagan National (DCA)
  • 35 miles west of Annapolis
• Washington-Dulles International (IAD)
  • 60 miles west of Annapolis

Ground Transportation

Convenient modes of transportation include:

• Taxi
  • BWI - approximately $60.00
  • DCA - approximately $100.00
  • IAD - approximatel $150.00
• Uber
  • BWI - approximately $41.00
  • DCA - approximately $55.00
  • IAD - approximately $85.00
• Rental Car
  • Valet parking is available at the Westin Annapolis for $20.00 per day

Online Registration 

An EFB Users Forum Badge is required for all activities related to the EFB Users Forum to include the technical meeting, exhibit areas, receptions, etc.

Click here to register online

Preregistration List

• Please click here to view the Pre-Registration List.

Attendance Fees

Conference Attendance Fees  

• Non-AEEC Member and Non-AEEC Associate Members:$800.00 USD
• IATA Member Airlines: $400.00
• AEEC Members and AEEC Associate Members: Complimentary
• Invited Speakers: Complimentary

On-Site Registration

On-site registration will be conveniently located where the EFB Users Forum and Exposition will take place. Registration will be located outside of the Annapolis Ballroom.

Hours of On-site Registration:

• Tuesday, May 31,  2022, from 12:00pm - 3:00pm
• Wednesday, June 1, 2022, from 7:30am - 5:00pm
• Thursday, June 2, 2022, from 7:30am - 3:00pm
• Friday, June 3, 2022, from 7:30am - 12:00pm

 Exhibitor Information

The Main EFB Exposition (EXPO) will take place on Wednesday, June 1, 2022 from 12:00 pm to 5:00 pm. EFB suppliers, system integrators, and others will have an opportunity to demonstrate their EFB products and services to the user community. The Main EXPO will include a stand-up buffet. A Supplemental EXPO will also be held during coffee breaks and lunch, June 2-3, 2022.

The EXPO in Annapolis will occupy two ballrooms: the Annapolis Ballroom and the Senate Ballroom. The first-floor layout shows their relative locations, both on the ground level of the hotel. The two ballrooms are a short walk across the lobby from each other, and both ballrooms will offer drinks and buffet.

Exhibit locations will be reserved on a first come, first served basis.

• Download the Exhibitor and Sponsor Information Packet and Reservation Form
• View the EXPO layout for the Annapolis Ballroom
• View the EXPO layout for the Senate Ballroom
• View the first-floor layout

All individuals participating in the EXPO, the Users Forum, and/or associated activities of the conference must register online to obtain a badge and guarantee seating. 

• Click here to register online

Shipping

Shipping is available, please visit our Preferred Shipper page for more information.

Hotel Shipping Information

The hotel will accept items for shipment up to three days in advance. If you wish to ship items to the hotel, please send it C/O to your company using the following address:

Guest Name and arrival Date
EFB Users Forum/Booth number
Ms. Susan Spangler
Westin Annapolis
100 Westgate Circle
Annapolis, MD 21401

There is a charge per box plus all applicable taxes as follows:

• Letters - Free
• Box (under 10 lbs.) - $7.00 per box
• Box (over 10 lbs.) - $9.00 per box
• Box (over 20 lbs.) - $11.00 per box
• Display Cases (under 20 lbs.) - $20.00 per case
• Display Cases (over 20 lbs.) - $25.00 per case
• Self-Contained Pallets - $100.00 per pallet

Please provide your credit card information to the hotel to cover these charges. Due to limited storage space, please make your own arrangements for pallet deliveries. Packages that arrive for guests who have checked out or unclaimed packages without proper information on the label will be returned to sender COD.

For return shipping, all packages must be boxed, taped, and labeled. Exhibitors must provide their own boxes, tape, and shipping labels. The Westin does not have these materials on hand. Pickups will need to be scheduled by exhibitors. Westin staff can move boxes to the pickup area. (If you are using FedEx, the Westin can call for a pickup without an account number (however it may not be the same day). The Westin cannot call UPS for a pickup on behalf of someone else.)

Sponsorship Opportunites

If you wish to enhance your company's visibility beyond the EXPO, sponsorships are available.

Download the Exhibitor and Sponsor Information Packet and Reservation Form

Distinguished Contributors

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video.

If you would like further information on this sponsorship, please contact:

Pete Grau
240.334.2580
[email protected]

EXPO Social Sponsorships

This includes hosted beverages and/or buffet on Wednesday June 1, 2022.

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video. 

EXPO Buffet

EXPO Social

Welcome Reception Sponsor

The second day of presentations will culminate in a Welcome Reception, June 2, 2022.

Welcome Reception

Please join us!  You will enjoy the finest in local foods, refreshing beverages, and live entertainment. This is the perfect way to relax and unwind, discuss the day’s activities among friends, and meet new ones.

The event will take place at the Eastport Yacht Club from 6:00 PM to 9:00 PM.

Bus transportation will be provided departing from the hotel main entrance beginning at 5:30 PM. Your badge is your ticket, and we look forward to seeing you all there!

Break Sponsorships

Coffee breaks will be available June 1-3. Morning and afternoon refreshments include coffee, tea, water, and light snacks.

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video. 

Wednesday Morning Break

Thursday Morning Break

Thursday Afternoon Break

Friday Morning Break

Registration Giveaway Sponsorships

This is an item of your choice that you provide that will be given away at the registration desk to everyone attending the EXPO and Users Forum. Items suggestions include:

• Cleaning Clothes

• Lanyards

• Notepads

• Pens

• Welcome Bags

Mobile App, Organization Highlights

Our EFB Users Forum Mobile App offers many opportunities for staying connected to the conference, reaching out to business partners and customers, and increasing your company’s brand exposure. Our Mobile App is available before, during, and after the conference. Taking advantage of the organization highlight opportunity keeps your brand and product information in the hands of those attending the conference.

This opportunity includes links  and information for your company:

• Company logo (eps preferred)
• Company Address
• Brief description of your company
• Company Web Site
• Twitter
• Facebook
• LinkedIn
• Product/Service information sheet(s) in PDF format

Download the Exhibitor and Sponsor Information Packet and Reservation Form

EFB Meeting Materials

APIM 09-009D: EFB Users Forum 

• EFB Users Forum Announcement
• EFB Users Forum Agenda
• EFB Users Forum Procedure Guide
• EFB Users Forum Presentation Guide 
• EFB Users Forum Meeting Reports and Presentations

General Topics of Discussion