Electronic Flight Bag (EFB) Users Forum

Traveling to Chicago 

The EFB Users Forum and EXPO will be conveniently located at the same venue.

The Westin Lombard Yorktown Center Hotel
70 Yorktown Shopping Center
Lombard, Illinois 60148

Hotel Reservations

Hotel reservations should be made directly with The Westin Lombard hotel.

Reservation by Telephone:

tel: + 630.719.8000

Cut off date: June 10, 2019

Rate: $139.00 per night 

Airports

Chicago is served by:

Chicago O'Hare International Airport (ORD)

and

Chicago Midway International Airport (MDW)

and

Dupage Airport (DPA)

Ground Transportation

The Westin Lombard Yorktown Center Hotel is located approximately 18 miles from Chicago O'Hare International Airport and 24 miles for Chicago Midway Airport. There are several methods of getting to the hotel.

• Taxi: Please contact City Suburban Taxi 
  • Travel time is approximately 25 minutes from Chicago O'Hare and the fare will be approximately $35.00 
  • From Midway International the travel time is approximately 35 minutes and the fare will be approximately $40.00
• Limousine
  • Contact Windy City Limousine
• Rental Car
  • There is complimentary self-parking at the hotel. Valet parking is also available for an additional charge
• Uber
  • The fare will be approximately $20.00

Online Registration 

An EFB Users Forum Badge is required for all activities related to the EFB Users Forum to include the technical meeting, exhibit areas, receptions, etc.

Pre-registration will close on Sunday June 9, 2019. All participants who have not pre-registered by this date will be required to register on site.

Preregistration List

• View the current EFB Users Forum Preregistration List (as of  June 11, 2019).

Attendance Fees

Conference Attendance Fees  

• Non-Member/Non-Sponsor: $800.00 USD
• IATA Member Airlines: $400.00
• ARINC IA Corporate Sponsor: Complimentary
• AEEC, AMC, and FSEMC Members: Complimentary
• Non-Member/Non-Sponsor Exhibitors: 1 Complimentary Registration*

* Non-member/non-sponsor organizations holding an exhibit booth are extended one complimentary admission. The individual designated to receive the complimentary admission will receive an invitation to register and must register on line to take advantage of the complimentary meeting attendance.

On-Site Registration

On-site registration will be conveniently located in the Grand Ballroom Foyer outside of the Grand Ballroom, where the EFB Users Forum and Exposition will take place.

• Hours of On-site Operation:
  • Tuesday June 25, 2019 11:00-5:00
  • Wednesday June 26, 2019 8:00-5:00
  • Thursday June 27, 2019 8:00-5:00

Exhibitor Information

The Main EFB Exposition (EXPO) will take place on Tuesday, June 25, 2019, from 12:00 pm to 5:00 pm. EFB suppliers, system integrators, and others will have an opportunity to demonstrate their EFB products and services to the user community. The Main EXPO will include a stand-up buffet from 2:00 pm to 4:00 pm. Supplemental EXPOs will also be held during coffee breaks and lunch on Wednesday, June 26, and Thursday June 27, 2019. The Main and Supplemental EXPOs will be held in the Grand Ballroom F-J.

Exhibit locations will be reserved on a first come, first served basis.

Download the Exhibitor and Sponsor Information Packet.

View the EXPO layout.

View the Ballroom layout.

All individuals participating in the EXPO, the Users Forum, and/or associated activities of the conference must register online to obtain a badge and guarantee seating. 

Sponsorship Information

If you wish to enhance your company's visibility beyond the EXPO, sponsorships are available.

Distinguished Contributors

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video.

Platinum:

EXPO Social Sponsorships

This includes hosted beverages and/or buffet on Tuesday June 25, 2019.

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video. 

EXPO Buffet:

EXPO Social:

Welcome Reception Sponsor

The first day of presentations will culminate in a Welcome Reception.

This year the reception will be held at the renowned Morton Arboretum featuring entertainment, Chicago style favorite foods, and outdoor games. Transportation to and from the hotel will be provided, and everyone is invited. You must be registered to attend. The Welcome Reception will be hosted by United Airlines. 

Audio-Visual Sponsorship

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video. 

Break Sponsorships

Coffee breaks are on Wednesday June 26, 2019 and Thursday June 27, 2019. Morning and afternoon refreshments include coffee, tea, water, and light snacks.

Should you elect this sponsorship, your company will be named in meeting presentations and reports, your company name and logo will be projected during the break, recognition of your sponsorship will be added to the EFB Users Forum Mobile App, and takeaways may be distributed. You will also have the opportunity to convey a short message (three minutes or less) to the captive audience verbally or with a pre-recorded video. 

Wednesday Morning Break:

Wednesday Afternoon Break:

Thursday Morning Break:

Thursday Afternoon Break:

Registration Giveaway Sponsorships

This is an item of your choice that you provide that will be given away at the registration desk to everyone attending the EXPO and Users Forum. Items suggestions include:

• Caps

• Lanyards

• Welcome Bags

• Pens

• Cleaning Clothes

Mobile App, Organization Highlights

Our EFB Users Forum Mobile App offers many opportunities for staying connected to the conference, reaching out to business partners and customers, and increasing your company’s brand exposure. Our Mobile App is available before, during, and after the conference. Taking advantage of the organization highlight opportunity keeps your brand and product information in the hands of those attending the conference.

This opportunity includes links  and information for your company:

• Company logo (eps preferred)
• Company Address
• Brief description of your company
• Company Web Site
• Twitter
• Facebook
• LinkedIn
• Product/Service information sheet(s) in PDF format

Download the Exhibitor and Sponsor Information Packet.

EFB Meeting Materials

APIM 09-009C: EFB Users Forum 

• EFB Users Forum Announcement
• EFB Users Forum Agenda
• EFB Users Forum Procedure Guide
• EFB Users Forum Presentation Guide 
• EFB Users Forum Meeting Reports and Presentations

General Topics of Discussion