ARINC Conferences

Utrecht, Netherlands

FSEMC

Flight Simulator Engineering and Maintenance Conference

Oct
21 - 24
Utrecht, Netherlands

About FSEMC

The Flight Simulator Engineering and Maintenance Committee (FSEMC) provides cost effective solutions to simulator operational and maintenance problems through the widely respected international conference and establishes technical standards that increase simulator readiness and reduce operational costs.

Attended by more than 300 flight simulator experts from around the world, the annual conference identifies technical solutions to engineering and maintenance issues resulting in immediate and long-term savings and increased efficiency for simulator users.

Read the FSEMC Industry Impact Statement: Flight Simulation Industry's Growth Fueled by FSEMC Standards and Annual Conference.

The activities of the FSEMC are led by the FSEMC Steering Committee in accordance with the Terms of Reference  approved by SAE ITC. The ARINC Standards Development Document specifies the procedures used to develop voluntary consensus-based ARINC Standards.

Important Dates
Discussion Items Due July 10, 2019
Edwin A. Link Nominations Due July 10, 2019
Roger S. Goldberg Nominations Due July 10, 2019
Exhibit Reservation Cut-off September 23, 2019
Sponsorship Reservation Cut-off September 23, 2019
Video Submission Cut-off October 9, 2019
Hotel Reservation Cut-off September 21, 2019
Online Registration Cut-off October 6, 2019

FSEMC Documents

FSEMC Discussion Items

Conference Awards

Edwin A. Link Award

Each year, FSEMC encourages the contribution of ideas, leadership, and innovation by allowing individuals to be nominated for the Edwin A. Link Award prior to the annual  FSEMC. The award recognizes one individual for outstanding personal achievement. The Edwin A. Link Award has become world-renowned as the simulation industry's highest award for individual achievement. 

Roger S. Goldberg Award

The Roger S. Goldberg Award recognizes an individual in the FSEMC community who exhibits the characteristics of outstanding personal service and exemplifies the true heart and soul of FSEMC - an FSEMC Most Valuable Player (MVP).   

Future Conferences

2020 FSEMC
Bangkok, Thailand
Novotel Bangkok Suvarnabhumi Airport Hotel
October 5-8, 2020

    Traveling to Utrecht

    Hotel Reservations

    Hotel reservations should be made directly with the Van der Valk Hotel Utrecht.

    Van der Valk Hotel Utrecht
    Winthontlaan 4-6
    3526 KV Utrecht
    Netherlands

    Cut Off Date:  September 21, 2019

    Rate: 

    • Single room: € 155,00
    • Double room: € 170,00 

    The Airport: 

    Amsterdam Airport Schiphol (AMS)

    Amsterdam Airport Schiphol is the third busiest airport in Europe.

    It has one terminal exiting to an arrivals hall for baggage retrieval. Ground transportation and rental car shuttles all have stops outside the terminal.

    This website can assist you with airport information: https://www.schiphol.nl/en/

    Ground Transportation: 

    From the airport, there are several methods of getting to the hotel: 

    • Train
    • Public Bus 
    • Shuttle Services - Some hotels are free. Call to request upon arrival.  
    • Taxi from airport 
    • Rental Car - Prices may vary

    Please research your chosen transportation methods for more information. SAE ITC, ARINC Industry Activities, or FSEMC is not responsible for ground transportation, or issues occurring with services shown.

    The following websites can assist you with airport transportation information: https://www.schiphol.nl/en/page/transportation-from-schiphol/

    For more information, view the FSEMC Ground Transportation Guide.

    Shipping

    Agility Fairs and Events Logistics LLC is the official freight carrier for ground and air shipments as well as storage, delivery, pickup, and reshipment of materials.

    For shipping assistance, please contact:

    Paula Collaco
    905-612-7158
    [email protected]

    Registration

    Preregistration LIst

    Attendance Fees

    An FSEMC Badge is required for all activities related to the FSEMC to include the technical meeting, exhibit areas, breaks, lunches, and other activities. 

    • Conference Attendance Fees:
      • Non-Member/Non-Sponsor: $800.00
      • ARINC IA Corporate Sponsors: Complementary
      • AEEC, AMC, and FSEMC Members: Complementary

    On-Site Registration

    On-site registration will be located in the foyer by Oudegracht and Nieuwegracht. 

    • Hours of On-Site Operation: 
      • Monday, October 21, 2019, from 11:00 am - 7:00 pm
      • Tuesday through Thursday, October 22-24, 2019, from 7:00 am - 3:30 pm

    Guest and Attendee Tour

    Conference Events

    Monday Showcase and Welcome Reception
    Monday, October 21, 2019 - 4:00pm-7:00pm
    Foyer and Oudegracht 1 through 5

    Reserve your spot today - See the Exhibits Tab for more details.


    Other Industry Events

    Motion Cueing Workshop
    Friday, October 25, 2019
    Faculty of Aerospace Engineering at Delft University of Technology
    Organized by International Development of Technology (IDT) and Delft University of Technology

    International Development of Technology and Delft University of Technology offer FSEMC visitors a unique opportunity to participate in a one-day motion cueing workshop.

    • Learn about the principles of motion cueing for FSTDs
    • Learn some tips and tricks on simulator design
    • Discover the impact of different profiles and settings on your motion perception
    • Experience the interaction between visual and non-visual motion cues
    • Witness the impact of motion cueing on your performance during flight
    • Answer any motion-related questions you may have

    The workshop is intended for flight simulation engineers, authorities and professionals from the flight simulation industry, and will be conducted by motion experts from the Faculty of Aerospace Engineering and the SIMONA Institute.

    The workshop will be held on Friday, October 25, 2019, at the Faculty of Aerospace Engineering at Delft University of Technology. Details about the program and schedule will follow. The registration will open on June 1, 2019.

    For more information, please visit https://idt-engineering.com/motion-cueing-technical-workshop/

    Exhibit Opportunities

    Daytime Exhibit Opportunities

    Daytime Exhibits will be located in Oudegracht 1 through 5 (across from the FSEMC Conference). Daytime exhibits remain in place throughout the conference. The daytime exhibits should be open and operational during refreshment breaks, lunch, and the Monday Showcase from 4:00 pm to 7:00 pm.

    There are two exhibit space options for the 2019 FSEMC – Single or Double. A stand-up buffet is included Monday from 5:00 pm to 7:00 pm.

    The pricing model includes one complimentary attendance for exhibiting organizations that are not FSEMC Members or ARINC IA Corporate Sponsors. The individual designated to receive the complimentary attendance must be included on the form when securing your exhibit. The individual to receive the complimentary attendance will receive a special invitation to register. Member and Sponsor organizations are extended discount pricing.

    Each exhibit includes one skirted table and two (2) chairs. Each table is 6 feet x 30 inches. You may add your own backdrop, banners, and equipment. Once the space has been secured, you will be provided with options for booth enhancements. 

    All exhibit items must be contained within the footprint space secured.

    To select your choice, please refer to the current Daytime Exhibit draft map of available space and booth assignments. This draft layout may change depending on exhibitor interest. 

    You are encouraged to provide 3 choices on the form. Booth space is assigned on a first come, first served basis.

    Each exhibitor will be added to the FSEMC Mobile App. Information that is added to the mobile app includes the exhibiting organization’s name, logo (if provided), and the exhibit location. 

    Exhibitor move-in is Monday between the hours of 8:00 am and 2:00 pm. Exhibitor move-out is Thursday between the hours of 11:00 am and 4:00 pm. All exhibitor material must be removed from the exhibit facility by Thursday at 4:00 pm.

    Showcase Exhibit Options

    Showcase exhibits will be located in the Foyer by Oudegracht and Nieuwegracht and are available during the Monday Showcase. The Showcase is scheduled for Monday, October 21, 2019, from 4:00 pm to 7:00 pm.

    The pricing model includes one complimentary attendance for exhibiting organizations that are not Members or ARINC IA Corporate Sponsors. The individual designated to receive the complimentary attendance must be included on the form when securing your exhibit. The individual to receive the complimentary attendance will receive a special invitation to register.

    Each space includes one skirted table and two (2) chairs. Each table is 6 feet x 30 inches. You may add your own backdrop, banners, and equipment. All exhibit items must be contained within the footprint space secured.

    Each exhibitor will be identified in the Mobile App. Information that is added to the mobile app includes the exhibiting organization’s name, logo (if provided), and the exhibit location.

    To select your choice, please refer to the current Showcase Exhibit draft map of available space and booth assignments. This draft layout may change depending on exhibitor interest.

    You are encouraged to provide at least 2 choices on the form. Exhibits are assigned on a first come, first served basis. Once the space has been secured, you will be contacted by SourceOne with various options for space enhancements.

    Exhibitor move-in is Monday between the hours of 8:00 am and 2:00 pm. Exhibitor move-out is Monday between the hours of 8:00 pm and 10:00 pm. All exhibitors for the Monday Showcase only must have all material removed by 10:00 pm.


    Organizations who wish to secure an exhibit space for the week, or an exhibit space for the Monday Showcase should contact: 

    Vanessa Mastros
    Business Manager
    Office: +1 240-334-2575
    Email: [email protected]

    Download the 2019 Opportunities Package

    Sponsorship Opportunities

    FSEMC Shared Host

    The 2019 FSEMC offers a unique opportunity for taking part in hosting the FSEMC. 

    Shared Hosts receive recognition on the conference banner, on our web site, and during the conference.

    • Bronze: Contribution of $ 5,000 - $ 6,499
    • Silver: Contribution of $ 6,500 - $ 7,499
    • Gold: Contribution of $ 7,500 - $ 8,499
    • Platinum: Contribution of $ 8,500 or greater

    2019 FSEMC Hosts: 

    Platinum Host:

    Bronze Host:

    Evening Event Sponsors

    Evening Events will be planned based on the level of sponsorship funding available. To participate as an Evening Event Sponsor, you must participate as an exhibitor or sponsor to one or more breaks or lunches.

    Evening Event Sponsors receive recognition on our web site, during the event itself, and during the conference. Additional recognition in the mobile app apply as indicated in the tiers below:

    • Bronze: Contribution of $ 2,000 - $ 2,999
      • Mobile App: Company Logo
    • Silver: Contribution of $ 3,000 - $ 3,999
      • Mobile App: Company Logo and Company Description
    • Gold: Contribution of $ 4,000 - $ 4,999
      • Mobile App: Company Logo, Description, and Website link
    • Platinum: Contribution of $ 5,000 or greater
      • Mobile App: Organization Highlight Included
    • Sole Evening Sponsor: $ 25,000

    Please specify the tier with which you plan to contribute and designate the amount you would like to contribute in the space provided on the form.

    2019 FSEMC Tuesday Evening: 

    An evening on the legendary ‘Kapitein Anna’, the oldest river boat from Holland with space for 300 persons has been planned reserved by Muller Simulation and Van der Vlist Transportgroep B.V. Enjoy typical Dutch food and music during this beautiful evening cruise event.  Visit their web site for a bit of history and information about Kapitien Anna. The cruise will depart at 18:00h and is expected to be back around 21:00h Additional details specific to this event will be released shortly.

    2019 FSEMC Evening Event Sponsors: 

    Platinum Evening Event Sponsor: 

    Lunch Sponsors

    As a convenience to the attendees and to avoid any unnecessary delays in returning to the conference, a buffet style lunch is possible through lunch sponsoring organizations.

    Lunch sponsors receive recognition on our web site, during the relative lunch break, and during the conference. Recognition is available in our mobile app and videos. You may provide a video with a maximum length as indicated in the tier structure below. The video will play in the ballroom during the time period where the sponsorship applies.

    • Bronze: Contribution of $ 2,000 - $ 2,999
      • Mobile App: Company Logo
      • Video: 1-minute maximum length
    • Silver: Contribution of $ 3,000 - $ 3,999
      • Mobile App: Company Logo and Company Description
      • Video: 2-minute maximum length
    • Gold: Contribution of $ 4,000 - $ 5,999
      • Mobile App: Company Logo, Description, and Website link
      • Video: 3-minute maximum length
    • Platinum: Contribution of $ 5,000 or greater
      • Mobile App: Company logo, Address, Description, Product/Service Sheet(s)
      • Video: 4-minute maximum length
    • Sole Break Sponsor: $ 16,000
      • Mobile App: Full Organization Highlight Included
      • Video: 15-minute maximum

    2019 FSEMC Lunch Sponsors: 

    Tuesday Lunch Sponsor: 

    Gold Lunch Sponsors: 

    Silver Lunch Sponsors: 

    Refreshment Break Sponsors ($3,200 Each)

    Refreshments during the morning and afternoon breaks are provided by break sponsoring organizations. Refreshment breaks include regular coffee, decaffeinated coffee, tea, and an appropriate snack. There is a total of 5 refreshments break sponsorship opportunities as indicated on the form.

    Refreshment Break Sponsors receive recognition on our web site, mobile app, and during the conference. Each break sponsor will receive a complimentary listing in the mobile app to include Company Logo, Description, and Website link. Also included is the opportunity to provide a video with a maximum length of 3 minutes to be played in the ballroom during the break where the sponsorship applies.

    2019 FSEMC Refreshment Break Sponsors: 

    Tuesday Morning Refreshment Break Sponsor: 

    • Available

    Tuesday Afternoon Refreshment Break Sponsor: 

    Wednesday Morning Refreshment Break Sponsor: 

    • Available

    Wednesday Afternoon Refreshment Break Sponsor: 

    Thursday Morning Refreshment Break Sponsor: 

    • Available

    Mobile App, Organization Highlights ($400 Members/Sponsors, $800 All Others)

    The Mobile App offers many opportunities for staying connected to the conference, reaching out to business partners and customers, and increasing the exposure of your company’s brand. Our Mobile App is available before, during, and after the conference. Taking advantage of the organization highlight opportunity keeps your brand and product information in the hands of those attending the conference. This opportunity includes links to your company’s Facebook, Internet, LinkedIn, and Twitter addresses as well as the following details:

    • Company logo (eps preferred)
    • Company Address
    • Brief description of your company
    • Product/Service information sheet(s) in PDF format
      • Not limited in quantity. Size must be under 10M each.

    Registration Giveaways ($800 for Each Sponsor Item)

    The FSEMC Registration is the one place that interacts with every person participating either as an attendee and or exhibitor associated with the conference. Let us help you put your organization’s brand in the hands of each person. A few items that have been successful over the years include pens, mouse pads, laptop/tablet covers, flash drives, note pads, etc. All products are provided by the sponsor organization.

    2019 FSEMC Giveaway Sponsors:

    E2M TECHNOLOGIES


    If you would like further information on Sponsorship opportunities, please contact Vanessa Mastros. 

    Download the 2019 Sponsorship Package Form.

    Brought to You By

    Host Sponsor